The Piedmont Master Gardeners Association
460 Stagecoach Road, Charlottesville, VA 22902-6441 434/872-4580 Fax: 434/872-4578
PMG Volunteer Projects: Timesheets
** The timesheet is available here as a Word document or an Excel spreadsheet. Take your pick. The timesheet was updated in March 2008.
WORD version of PMG timesheet 
EXCEL version of PMG timesheet
** Snail mail: Print out and fill in the timesheet. Mail to M. Adamson, c/o PMG, VCE Offices, 460 Stagecoach Road, Charlottesville, VA 22902.
** E-mail: Cut and paste the Word version of the form into an e-mail to Volunteer Timesheet Coordinator.
** You may submit your hours at any time of year, but it is very helpful to our record-keeping if you report your volunteer hours twice a year: June 30 and December 31.
________________________________
BASIC INSTRUCTIONS
** Be sure to fill out your name and the beginning and end dates (month and year) for the period you’re reporting.
** If using the Excel version of the timesheet, note that you can keep track of your total hours, if you wish. Ralph Hall has designed the form to include a column to put in accumulated hours in the “Previous” column (F). From Ralph: “For each new month, you’ll have to copy the TOTAL hours in column G into your column F (using Copy and Paste Special, values only) for the next month. Make sure the number of columns align properly when doing this. You may have to edit some of the rows, if a project is added or deleted. When completed, e-mail the form to Volunteer Timesheet Coordinator.”
INFO TO INCLUDE
** Fill in your hours, plus travel time, for each project you’ve worked on during the period. If including monthly meetings, assume that approximately half of the time will be administrative meeting time. The other half (plus travel time) can normally be counted as education time because monthly meetings usually highlight a speaker or some other educational activity. SEE ALSO the FAQS on reporting your hours.
Questions? E-mail the Volunteer Timesheet Coordinator.
WORD version of PMG timesheet EXCEL version of PMG timesheet** Snail mail: Print out and fill in the timesheet. Mail to M. Adamson, c/o PMG, VCE Offices, 460 Stagecoach Road, Charlottesville, VA 22902.
** E-mail: Cut and paste the Word version of the form into an e-mail to Volunteer Timesheet Coordinator.
** You may submit your hours at any time of year, but it is very helpful to our record-keeping if you report your volunteer hours twice a year: June 30 and December 31.
________________________________
BASIC INSTRUCTIONS
** Be sure to fill out your name and the beginning and end dates (month and year) for the period you’re reporting.
** If using the Excel version of the timesheet, note that you can keep track of your total hours, if you wish. Ralph Hall has designed the form to include a column to put in accumulated hours in the “Previous” column (F). From Ralph: “For each new month, you’ll have to copy the TOTAL hours in column G into your column F (using Copy and Paste Special, values only) for the next month. Make sure the number of columns align properly when doing this. You may have to edit some of the rows, if a project is added or deleted. When completed, e-mail the form to Volunteer Timesheet Coordinator.”
INFO TO INCLUDE
** Fill in your hours, plus travel time, for each project you’ve worked on during the period. If including monthly meetings, assume that approximately half of the time will be administrative meeting time. The other half (plus travel time) can normally be counted as education time because monthly meetings usually highlight a speaker or some other educational activity. SEE ALSO the FAQS on reporting your hours.
Questions? E-mail the Volunteer Timesheet Coordinator.
